Privacy Policy
Version 1.0 | Last updated: 18 August 2026
1. Who We Are
Neuroplaces is a B2B exhibition and conference focused on neuroinclusive public space, workplace and digital design.
Neuroplaces is operated by BN3 Events Ltd, which is the data controller for personal data collected through the Neuroplaces website, event registrations, enquiries, business development and marketing activities.
For any data protection queries or to exercise your data protection rights, please contact:
The Data Protection Lead
Neuroplaces / BN3 Events Ltd
Email: outreach@neuro-places.com
Address: Platf9rm, Church Road, Hove, BN3 2AF, United Kingdom
2. The Laws That Apply
We process personal data in accordance with applicable data protection and privacy laws.
For our UK activities, this primarily includes the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).
Where we engage with individuals or organisations outside the UK, other applicable privacy and data protection laws may also apply.
3. What Personal Data We Collect
Depending on how you interact with Neuroplaces, we may collect and process information including:
• Name and job title
• Company or organisation name
• Business email address
• Business telephone number
• Business location, country or region
• Professional profile information
• Information submitted through enquiry, registration or contact forms
• Details of attendance at, participation in, or interest in Neuroplaces and related activities
• Exhibitor, sponsor, speaker or commercial relationship information
• Marketing preferences and communications history
• Technical information such as IP address, browser type and website usage information
We primarily process professional and business contact information rather than information relating to an individual's private life.
4. How We Collect Your Data
We may collect personal data:
• Directly from you when you register, enquire, exhibit, sponsor, speak at or otherwise engage with Neuroplaces
• Through our website and online forms
• From publicly available business sources, company websites and professional platforms
• From specialist B2B data and research providers
• Through legitimate business research carried out by Neuroplaces
• From organisations with which we work in connection with our events
• Through cookies and website analytics technologies
Where we obtain professional contact information from a third party or publicly available source, we process that information in accordance with applicable data protection legislation.
5. Why We Use Your Data and Our Lawful Basis
B2B Marketing and Industry Communications
We may use professional contact information to communicate with people we reasonably believe may have a professional interest in Neuroplaces, including potential visitors, delegates, exhibitors, sponsors, speakers and other relevant industry participants.
For B2B marketing activities, we may rely on our legitimate interests in promoting and developing Neuroplaces and connecting relevant organisations and professionals within the neuroinclusive design, accessibility, built environment, workplace and related sectors, where those interests are not overridden by the rights and interests of the individual.
Where consent or another legal basis is required by applicable law, we will use that basis.
You can object to direct marketing at any time. Every marketing email we send will provide an appropriate way to unsubscribe, or you can contact us directly at outreach@neuro-places.com.
Event Administration
We process information where necessary to administer registrations, ticketing, attendance, speaker participation, exhibitor and sponsor arrangements, meetings and other event activities.
Depending on the circumstances, this processing may be necessary to perform a contract with you or your organisation, take steps at your request before entering into a contract, or pursue our legitimate business interests.
Business Enquiries and Relationships
We use information to respond to enquiries and manage relationships with exhibitors, sponsors, suppliers, speakers, attendees and other organisations involved with Neuroplaces.
Website Operation
We process appropriate technical and usage information to operate our website securely, understand how it is used and improve the user experience.
Legal and Regulatory Requirements
We may process and retain personal information where necessary to comply with legal, regulatory, accounting or other obligations.
6. How Long We Keep Your Data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected.
As a general guide:
• B2B marketing records: normally up to 3 years from the last meaningful engagement or verification, subject to periodic review
• Event registration and commercial records: normally up to 6 years where required for contractual, accounting or legal purposes
• Website analytics information: according to the retention periods configured within the relevant analytics service
• Suppression records: we may retain limited information for longer where necessary to ensure that an unsubscribe or objection to marketing continues to be honoured
We may delete or anonymise information earlier where it is no longer required.
7. Who We Share Your Data With
We do not sell your personal data.
Where necessary, we may share information with trusted service providers and organisations involved in delivering Neuroplaces, including:
• Event venues and operational service providers
• Registration and ticketing providers
• CRM and business management systems
• Website, hosting and analytics providers
• Email and marketing technology providers
• Event technology and networking platforms
• Professional advisers and other business service providers
• Exhibitors, sponsors or other third parties where you have consented to this or where another lawful basis applies
• Regulatory, governmental or law enforcement authorities where legally required
Our service providers may only process personal information for the purposes for which they have been engaged and subject to appropriate contractual and data protection requirements.
8. Your Data Protection Rights
Depending on where you are located and the circumstances of the processing, your rights may include:
• The right to access personal information we hold about you
• The right to have inaccurate information corrected
• The right to request deletion of your information in certain circumstances
• The right to restrict processing in certain circumstances
• The right to object to processing based on legitimate interests
• The right to object to direct marketing at any time
• The right to data portability where applicable
• The right to withdraw consent where processing is based on consent
• The right to complain to an appropriate data protection supervisory authority
To exercise any of these rights, please contact:
You will not be charged for exercising your rights in normal circumstances.
9. International Data Transfers
Some of the technology providers and service providers we use may process personal information outside the United Kingdom.
Where personal information is transferred internationally, we take appropriate steps to ensure that suitable safeguards are in place. Depending on the destination, these may include UK adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to EU Standard Contractual Clauses, or other legally recognised safeguards.
10. Cookies
What Are Cookies?
Cookies are small text files placed on your device when you visit a website. Some cookies are necessary for a website to operate, while others can be used for analytics, functionality or marketing.
Cookies We May Use
Our website may use:
• Strictly Necessary Cookies – required for essential website functionality and security
• Performance and Analytics Cookies – used to understand how visitors interact with the website
• Functionality Cookies – used to remember choices or preferences
• Marketing Cookies – where applicable, used to measure or support marketing activity
Managing Your Cookie Preferences
Where required, you will be given the opportunity to accept or reject non-essential cookies through our cookie consent mechanism.
You can also control cookies through your browser settings. Disabling certain cookies may affect some website functionality.
11. Data Security
We use appropriate technical and organisational measures designed to protect personal information against accidental loss, unauthorised access, alteration, disclosure or misuse.
Access to personal information is restricted to those who reasonably require it for legitimate business purposes.
12. Complaints and the Information Commissioner's Office
If you have concerns about how Neuroplaces has handled your personal information, we encourage you to contact us first at outreach@neuro-places.com so that we have an opportunity to address your concerns.
You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
13. Third-Party Websites
Our website may contain links to websites operated by other organisations. Neuroplaces is not responsible for the privacy practices of third-party websites, and we recommend reviewing their privacy policies when visiting them.
14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to Neuroplaces, the services and events we provide, the technology we use, or applicable legal and regulatory requirements.
The latest version will always be published on this page, together with the date it was last updated.